It is convenient to provide reports and plans in tabular form, as well as perform calculations. And to insert a table into PowerPoint, you can use both the tools of the application itself and other programs from the MS Office package: Excel and Word.
To work with tabular forms in presentations was convenient even for a novice user, we considered what actions he would have to perform when choosing each technique.
one Create a table in PowerPoint
To use the easiest way to create and format tables in PowerPoint, you need to do the following:
- Select the slide on which the data will be added in tabular form.
- Go to the “Insert” tab.
- In the “Tables” section, click on the corresponding icon.
- Select with mouse movements the required number of rows and columns, which can be up to 8 or 10, respectively.
- If the data table in PowerPoint needs to be larger, it is worth choosing another command – “Insert Table”. And then manually set how many columns and rows there will be. It is advisable not to make their number too large, because small text or numbers in the slides will be difficult to see when viewing the presentation.
- If you need to create a complex custom table, which may contain, for example, diagonal lines. To insert, use the “Draw Table” command. The main thing when drawing is to start new lines inside the table, otherwise, instead of changing the finished object, a new one will be created.
Once the table is created, you can continue to format it. There are no less ways to change a table in PowerPoint than in Word or Excel. For example, using the “Design” tab, you can add and remove fill, change styles and colors. Here you can change the table borders, their appearance and thickness in PowerPoint.
On the “Layout” tab, you can adjust the height and width of a column or row, align them, combine and separate cells, change the direction of the text. Here, new elements are added and the alignment of the text in the table is set.
Almost all the same actions are performed using the menu, which is called by clicking the right mouse button. And with the help of the cursor, which, when hovering over the borders of the table, changes to 2 arrows directed in opposite directions, you can manually expand or reduce the width of columns and rows.
Another way to create a table in PowerPoint is to use the Placeholder tool. To do this, go to the main part of the slide, where the text is located, and select the desired type from the proposed objects. And then in the window that opens in the center of the screen, specify the number of columns and rows.
2 Insert tables from Word and Excel
An almost classic way to insert a table into a presentation is to copy it from Word or Excel. To do this, just follow a few simple steps:
- Select a table in another editor.
- Copy data to clipboard. The easiest way to do this is by pressing Ctrl + C.
- Go to the PowerPoint presentation and select the slide where the table will be transferred.
- Paste the table in any available way – for example, by pressing Ctrl + V, or from the special menu “Paste Options”.
The way how to insert a table in PowerPoint, and for the Excel program, is no different. To do this, simply select a group of Excel cells in a spreadsheet editor, copy it and then paste it on the presentation slide.
In addition, in PowerPoint, an Excel spreadsheet can be integrated rather than simply inserted. True, setting and changing such an object will only be available using Excel tools.
The procedure will be as follows:
- On the Insert tab in PowerPoint, click the Table button.
- Select “Excel Table”.
- To add text or numbers, enter them manually or copy from Excel sheet.
With this method of adding a table to PowerPoint, the Excel tools will appear on the screen when you change the column and row settings. This may be inconvenient when showing a presentation. But in such a table, you can perform calculations. With its help, graphs and diagrams are built.